What is a commercial invoice?

The commercial invoice (or pro forma invoice) is required for all cross-border shipments (except for documents that have no commercial value). It is the primary form used to assess duties, taxes and verify that the shipment complies with regulations.

If you are creating an export shipment, you are responsible for preparing the commercial invoice.

When you’re creating your shipping label we’ll help you fill out your commercial invoice as you go. It is important to provide accurate and specific information in order to avoid customs delays.

What information is needed for a commercial invoice?

To complete a commercial invoice, you will need to provide specific details about what you are shipping, such as:

• Shipment description (describe the whole shipment and its products) and the product value of everything being shipped
• Country-of-origin for every commodity line on the invoice
• Country-of-manufacture for the goods (e.g., required for cosmetics)
• 10-digit Harmonized Tariff Schedule of the United States (HTSUS)
• Quantity and value of items in the shipment

How do I fill out a commercial invoice?

We’ll help you fill out your commercial invoice as you’re creating your shipping label. It is important to provide accurate and specific information in order to avoid customs delays.

If you have a UPS account, we can transmit your customs forms digitally. Opening a new UPS account will automatically enroll you in UPS Paperless^® Invoice. If you already have an account and need to enable UPS Paperless Invoice, follow these three easy steps:

• Log in to your UPS.com account.
• Select “View Account Details” in the “Actions” menu.
• Click on the "Paperless Invoicing" option and select "Enroll My Account."

Otherwise, you'll need to print out three copies of the commercial invoice and include it with your package.

You can also print out a blank commercial invoice to fill out manually if you prefer.

• Be accurate and provide as much detail as possible about the goods that you’re exporting.
• Three signed copies – one original and two copies – are required and should be included with your shipment. Make sure you also keep a copy of the original signed commercial invoice for your own records.
• Include a harmonized tariff code. This global system of classification speeds up exports, reduces delays and can help you avoid any additional fees or charges.
• Make sure to clearly state your reason for exporting on the document, e.g. gift.

Your International Shipping Guide